Vendor Terms and Conditions

Correspondence – Please send all forms and direct all correspondence or inquiries regarding the meeting and sponsorship to sponsor@jennerglycobiology.com . For general issues, please email: info@jennerglycobiologyconference.com

Exhibit Space – Space is limited and will be assigned on a first- come, first-served basis by sponsor level. Jenner will offer complimentary Wi-Fi in the lecture theatre and exhibition space and provide a 6-ft draped table, space for rear 10-ft pop-up display. Electricity points are limited but can be provided upon request. If you require electrical service, order forms from onsite providers will be sent with the full exhibitor packet prior to the conference and is an additional add-on. The university does not allow taping signage onto its walls. Displays should not interfere with other exhibitors, should not obstruct aisles, or exits, and must follow all local fire department regulations.

Booth Personnel – All exhibit personnel will be registered for one day of the conference and will be provided with a token for registration. All exhibitors are expected to have their booths properly staffed at all times during exhibit hours.

Space Allocation – Space for exhibits will be allocated on a first-come, first-served basis governed first by level of sponsorship, then date of payment received.

Attendee List Guidelines – One marketing or promotional email blast to the meeting attendee list, one logo on the footer of official emails and one personalised post show email is a benefit offered exclusively to the Platinum sponsors. One wrap up message to all the distribution list is a benefit offered to the Platinum and Gold sponsors. Jenner will send this email on behalf of the sponsor to attendees who have agreed to receive emails from the Society. The sponsoring company understands that the ideas and opinions expressed in promotional material regarding its products or services are strictly those of the company. No endorsement by the Jenner or meeting organizers can be claimed regarding the sponsoring company’s ideas, opinions, products, or services.

Labor – There will be no labor to assist you with the installation or dismantling of your exhibit.

Liability/Indemnity – Exhibitors assume the entire responsibility for and hereby agree to protect, indemnify, defend, and save the host venue and hosting societies and their employees and agents harmless against all claims, losses, and damages to persons or property, governmental charges or fines, and attorney’s fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibiting premises or a part thereof. In addition, the exhibitor acknowledges that the University space and Jenner do not maintain insurance covering exhibitors’ property, and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor.

Shipping/Storage – No storage facilitate is available.

Security – Jenner and the hosting venue will not be responsible for lost or stolen items. No security is provided in the exhibit area.

Contractual Agreement – All of the aforementioned rules and regulations are to be considered as part of the exhibit space contract. It is agreed that by submitting the application, the exhibitor will abide by the rules and regulations cited above before, during, and after the exhibit.

Responsibility for Damage: Exhibitors are solely responsible for any damage caused to the University’s property or premises, whether directly or indirectly, as a result of their participation in the conference. This includes any damage caused by the exhibitor’s employees, agents, contractors, or representatives.

Indemnification: The exhibitor agrees to indemnify and hold harmless the University, its officers, employees, and agents, from and against any and all claims, liabilities, damages, losses, and expenses (including legal fees) arising from or in connection with the exhibitor’s activities, including but not limited to damage to university property or premises.

Insurance: Exhibitors are encouraged to obtain appropriate insurance coverage to protect against any potential liabilities arising from their activities at the conference.